Through the Waters – Registration Overview

Registration fee:

Registration fee is $475.00 (registration deadline is March 31, 2020)

Early registration rate is $395.00 (you must register before November 30, 2019 to get the early registration rate)

Discounts:

A variety of discounts are available. Please note that only one discount will be applied to the registration.

Family discount: Immediate family members can register together and receive $50 off each registration fee.

Group discount: Groups of 5 or more participants from the same church or WMS/AMS local group can register together and receive $50 off each registration fee.

First-timer discount: Haven’t been to a Gathering before? Let us know and receive $50 off the registration fee.

Student discount: If you are a full-time student, receive $50 off your registration fee (please send a photocopy of your student identification with your registration).

General Information:

Your registration fee covers three hot breakfasts and three banquet dinners. The remaining funds go towards the overall cost of the event. 

Please submit one registration form per registered participant. Fill in all blanks and keep a copy of all papers for your records.

Please note: Accommodations, snacks, and lunches are the responsibility of the participant. For meals, there are many local restaurant options close to the conference centre. For accommodations, rooms have been set aside at the Sheraton Parkway Toronto North and the Best Western Parkway Hotel North. Both hotels are attached to the conference facility. The Best Western, although wheelchair accessible, does not have an elevator to the second floor. A special rate has been set for all Gathering participants, see page 23 for more details. 

Cancellation policy:

Send any registration cancellation requests in writing to Presbyterian Women’s Gathering, 

50 Wynford Drive, Toronto, ON, M3C 1J7 by 

April 15, 2020. Before April 15, 2020 a processing fee of $50 will be charged. After April 15, 2020 no refunds will be given. If you have reserved a room in the hotel, your hotel cancellation is your responsibility. 

Grant and financial information:

A travel subsidy is available to all lay and clergy women who do not have a continuing education allowance. Application forms are available through the Gathering website, womensgathering.ca or 

50 Wynford Drive, Toronto, ON, M3C 1J7; Telephone: 800-619-7301.

Funds are limited so apply early. Applications will not be considered after November 30, 2019.

Forum and Workshops:

The timing of your workshop will be decided by availability. Forums and workshops choices will be determined on a first come, first served basis. Please fill out multiple choices. You will be given your workshop/forum selections at registration. 

Space may be limited in some forums and/or workshops. Please sign-up only if you plan on attending. If you would prefer personal time to shop at the Marketplace, take advantage of the hotel spa, or spend time with old friends,  please feel free to do so.

Transportation Services:

Local transportation from Pearson International Airport and Union Station (VIA and Go Trains) will be arranged for peak arrival and departure times at a special rate of $20 per person for a round trip. This is a non-refundable fee. There will be a later opportunity to pay for the transportation fee in correspondence from the Local Arrangments committee. The deadline to reserve and pay for shuttles is March 31, 2020.

For those arriving at Pearson International Airport, shuttles will run at specific times on Thursday May 14 from approximately noon to 10 p.m. and on Friday May 15 from 8 a.m. to noon. You may need to wait for some time between shuttles, so please be patient. Our shuttle provider is Red Car. If you prefer to arrange your own taxi, it will cost you approximately $85.

Shuttles departing for Pearson International Airport will only be available on Monday May 18, with the first shuttle leaving following the conclusion of the Gathering. Travel will take approximately 45–60 minutes. Please confirm the time of your departure shuttle when you register at the conference.

More information regarding shuttles from Union Station will be sent to all participants requesting it. 

For all shuttle services, advance reservation and payment are required. Please contact localarrangements@presbyterian.ca for more information. You will be responsible for your own arrangements and costs if you are travelling outside the above mentioned time. Please note that shuttles are on a first come, first serve basis and only run to Pearson Airport and Union Station. If you have not pre-registered for transportation (see the Registration Form on page 21), you may be required to take a taxi at your own expense.

Attire:

The dress is casual for the event. Toronto’s weather is unpredictable in the spring. There could be rain or sun; it could be hot or cold. You will want to pack a shawl or light sweater to wear in chilly meeting rooms or if you go outside for some fresh air. You will also want to bring comfortable walking shoes because there is some walking (inside) from the hotel rooms to the conference centre area. Please keep in mind that the Sunday evening banquet is dressy-casual. As well, if you are interested, the hotel has a pool and fitness centre, so include a bathing suit and/or fitness clothes.

Arrangements for special diets:

Advance notice is required for any dietary request or dietary restriction because the hotel purchases food and sets the menu weeks before the event. All participants will be contacted early in 2020 for this information. We cannot accomodate menu changes at the event.

Arrangements for persons with special needs:

The Sheraton Parkway Toronto North and the Best Western Parkway Hotel North are accessible by wheelchair, However, the Best Western does not have an elevator to the second floor.

For those who need amplification, headsets will be available in The Grand Ballroom if prearranged.

Download the Registration Form, here., click here.

To download the full Information and Registration book, click here.

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